PTA General Membership Meeting Minutes September 2019

9/10 PTA Meeting Minutes:

  1. Introductions


  1. Treasurer Report Copies of report distributed.

-Last year’s income: $10,805.11

-Last year’s expenses: $10,468.61

-Account balances: Checking: $14,869.46  Savings: $6,001.38

-We must pay PTA dues by Nov. 1

-In the process of setting up the PTA website to pay dues vial PayPal.

-Setting up Square to take credit card payments when needed.

-Processed 35 new memberships.


  1. Events Since Last Month

-Kindergarten Orientation/Open Houses – PTA booth

-Welcome Back Teacher Breakfast

-Back-to-School Picnic – at least 336 people attended


  1. Administration Updates

-Mrs. Inskeep introduced Ms. Mapson, our new Leadership Intern

-Back to School Nights coming up 9/18 for primary, 9/19 for secondary.  Esol presentations both nights and GT presentation on 9/19

-School board protected Title 1 schools, so we were able to keep Math and Reading Support teachers at least 4 days/wk.  We’ve had increases in staffing and have fully staffed Math and Reading Intervention Teams

-MAP testing is starting the week of September 23 for First Grade and will continue until the end of October for First through Fifth Grades.

-K does KRA assessments to group students for instruction


  1. Events in September

-Back to School Nights – PTA booth

-Orioles game on 9/22:  250 free tix to give away with 50 of those for staff.  Not accepting forms anymore.

-Spirit Night at Rita’s 9/24


  1. Events in October

Fun Run—Biggest PTA fundraiser.  Will need MANY volunteers, and a Sign-up Genius will be circulated.  There will be Pep Rallies on 9/27 to get kids excited.  Jeremiah volunteered to MC.  Donations will be taken online and at school via cash and check.  There will be teacher incentives and class-level prizes.


Trunk or Treat—Possible dates are Thursday Oct. 24 after a school event like Math Night or Saturday, Oct. 26.  PTA is proposing that we move the event to the weekend.  The pros and cons are listed on the meeting agenda.  One question was how to keep the larger community out if the event was held on the weekend, and a suggestion was made that we could provide tickets to the event at school for our BBES students/families.  After a vote, the Saturday date was chosen.


  1. Activities

Membership—$10 fee for 1 person; $15 for 2 family members.  Make checks out to BBES PTA.


Volunteer Opportunities—Kelly Rende has volunteered to send out regular emails with volunteer needs.  Mrs. Innskeep to let staff know that they can contact us with volunteer needs, too.


Staff Appreciation—1st coffee cart will be in October.  Will have this one Wednesday/month and will need donations.


After-school activities—KidzArt starts 9/24; SciKidz will be Thursdays starting 10/17; Chess Club-We are looking to do chess again, but will need parent volunteers.  Possibly a session between Thanksgiving and Winter Break.  Other inexpensive activities suggested were board games & Legos.


Beaver Cart—Will start first week in October.  1st – 5th grade in mornings and K on Monday afternoons.  Will need 3-4 parents per grade.  Take donations, but would like to have more of 1 thing to prevent issues with students wanting what others got.


Diversity and Inclusion—Shany Seawright asked that Culture Fest be in the Spring


Watch D.O.G.S.—Program for fathers and father figures to get involved and come to school for a day.  Joe Smaw is running, but is moving on after this year.  Jeremiah expressed interest in taking over.  Welcome event will be held on October 17 and volunteers are needed (particularly moms).


Fundraising—See agenda for complete list.

–Spirit Wear order forms going out.  Can return paper form or order online.

–Lavonda Hollar runs Box Tops.  They are moving to a system where you scan receipts instead of cutting out and returning box tops.  We can’t do class incentives because you can’t view grade on the new system.

–Link your Amazon Smile and grocery store accounts to BBES

–We are looking into coupon books again.

–Silent/Online Auction—We are planning to do this again but would love volunteers to collect donations.


  1. PTACHC—Kari Hall is our rep and attended last meeting.  The Superintendent discussed the county’s vaping/Juuling policy and anti-bullying campaign.  There was also a discussion of strict school security.  The goal is tougher school entry, and there will be no tolerance for threats; police will be sent out.  PTACHC discusses set topics and then has open presentations and agenda can be found online.  There was some discussion of next week’s County Council meeting that would discuss a broad resolution around housing/education/development for county.

Meeting Adjourned at 7:35 pm







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